Normandy Estates Board Members

1. 1. Carey - 
      1. Monument Sign –  
         1. We have an engineer that is helping us.
         2. Have an email into the county to clarify what exactly they need.  But that was two weeks ago, will follow up this week.
      2. Excel Usage Audit: tabled until later summer/fall
      3. Pool opening –
         1. Membership Report: 20% more members than usual (240 memberships)
         2. John’s email:
            1. 10 min adult swim
               1. Preston moves to eliminate adult swim.  No Second
               2. Peggy moves for a 15 min adult swim.  No Second.
               3. Kacey moves for a 10 min adult swim before the top of the hour.  Preston Seconds.  3 for, 1 against.  Motion passes.
            2. Closing time
               1. Off pool grounds at closing time.  John decides how this happens within reason.
            3. Recycling
               1. Keep the dumpster.
               2. Preston moves to put a sign on the recycle trash bin that says cans/bottles only, and that the guard dump it in the recycle bin into the recycle dumpster regardless of what is in the recycle. No Second.
               3. Peggy moves to not provide recycle trash cans unless a party specifically requests that. Second by Melissa.  For 3.  Opposed 1. Motion passes.
            4. Floaties – the bead floaties leak and clog the system so are not allowed, no large flotation devices
         3.  Columbine Knolls For the space that we were closed is $900.
   2. Peggy-
      1. Contracts for next season
         1. Facilities Manager – NEED for 2021 for June to December. ($100 a month)
      2. THANK YOU Boy Scouts Troop 554 for your help
      3. Sewer line replacement
         1. MR dispute – Motion to settle with MR for 9,000 walk away.  Second by Peggy.  3 in favor.  1 abstention.  Motion passes.
            1. One suggestion was wait until we actually have all the information of what this costs.
            2. We will never have them on our property again and this is likely the best we get to, we need to move on.
         2. Grass
         3. Electrical – 3,100.00
         4. Locator tape or wire
         5. Excavation 2,100
         6. Refill – Bid for 2,800; 5,600; 
      4. Tennis – Session 2 is full and 3 is filling up quickly.
      5. Swim Team – season is only 8.5 weeks long.  2 home swim meets.
         1. They had to use Pirates Cove for the week we were not open, our contract provides for this and we will follow what that says regarding rental time
   3. Kacey-
      1. Food Trucks:
         1. Holiday trucks: did not meet minimum on Memorial Day.  Cold and pool wasn’t open. 
         2. Bought a bunch of ice cream sandwiches from truck.  What to do with those? We will sell them on fathers day.
      2. 4^th of July – trucks will be coming.  Need to mark off parking spots.
      3. Parking lot repair – Haven’t heard when they are coming.
      4. Family nights – first one was last night. It went really well, there were a TON of people, we sold out the food truck.  Biggest compliant was that Kona didn’t show up
   4. Melissa –

1. 5. Preston –   
      1. Webpage – Off pool grounds at closing time.  Tennis session 2 full.

• • Pressure test – June 3.  4-5 days to fill and treat the pool. 
    • Leave the holes open where the pipes are for some amount of time to ensure they are fine.
    • Will need more gravel to put around the pipes
    • Will need to hire out filling in the large holes.
    • Can we put a tracer wire on the hole
  • Rules
    • 10 min adult swims before the hour
    • Toddler entry 5 and under open at 11:00
    • No water aerobics
    • Leave east pavilion open but chairs need to stay at tables (need a sign)
    • No lounge chairs, when grass looking better bring out some of the regular chairs
    • West pavilion open – no rentals at this time to provide more seating space
  • John’s Email
    • Guard responsibilities for cleaning
    • Clean high touch areas at end of day minimum
    • Bathroom cleaning
    • Pool “closing”time
  • Lessons –
    • AJ or John – lessons being pushed back a week
  • Sign in for walk up
  • Guest passes
    • Only to members
    • Pack of 5 for $30.00
  • Fountains but no pole water feature this year
• Plan for the time that we are not open for members
  • We will use columbine knolls until we open
    • We will provide them with a list of members

Meeting Agenda 5.13.20  6:45 pm

** On-line memberships available now. Visit www.normandypool.com!  WE ARE OFFERING THE EARLY BIRD PRICE ALL SEASON!!!!!

MEETING HELD VIRTUALLY DUE TO COVID-19 – NOTICE OF HOW TO JOIN MEETING POSTED ON CLUB HOUSE DOOR AND WEB PAGE

Attendance: Carey Wirtzfeld, Peggy Merrill, Janice Bird, Kacey Pickard, Preston Faiks 

Guests: John O’Donnell

Review Minutes- Motion to approve minuets from April made.  Second.  Motion Passes.

Events- KEEP AN EYE OUT ON FACEBOOK, THE WEB PAGE AND EMAIL FOR UPDATES ON OPENING DAY DUE TO COVID-19 PANDEMIC

Treasurers' Report – Received revenue and expense report. Rentals report received. 

Board Member Reports-

1. 1. Carey-  

      1. Memberships – 

      2. OPENING DISCUSSION – 

         1. Do we have guards? Can they work?

         2. What is our capacity? Can we limit entrance?

         3. Cancel all “special events”

         4. Cost of opening on a limited capacity vs staying closed?

         5. Prorating memberships…

      3. RePlastering 

      4. Boiler Repair 

      5. Entryway Sign

      6. Denver water cross contamination issue

         1. Working on contacting Denver water and understanding what it is they need/want.

      7. Treasurer position

   2. Kacey – 

      1. Board opening signs

      2. Food Trucks!

      3. Are we allowing clubhouse reservations

   3. Janice- 

      1. Last meeting – we can’t thank you enough for all you have given to the community over the last 7 years.  

      2. Vending Machine

   4. Peggy-

      1. Swim team –

      2. Tennis - 

   5. Preston- 

      1. Web Page

      2. Credit Card options

         1. We have received the square to do payments with

      3. Security Cameras

Tennis Courts - Please contact Matt Rotter, mattrotter@hotmail.com, for information regarding lessons, Junior Team Tennis and other available programs!! 

COURTS ARE OPEN AGAIN – PLEASE USE APPROPRATE SOCIAL DISTENCING MEASURES AND HAVE AS LITTLE CONTACT AS POSSIBLE WITH COMMONLY TOUCHED ITEMS.

Matt is planning on lessons and clinics per recommendations from the Tennis Association and health guidelines.  Keep an eye out on the web page and newsletter for updates.   

Entryway- Working on getting the sign fixed. 

Clubhouse- It’s time to think about reserving the clubhouse for your SUMMER event(s)!

Newsletter Articles- next monthly mtg. date/time- Wed., June 10, at 6:45

Meeting ended at 

Next Mtg. is scheduled for June 10, 2020, at 6:45 pm.

Meeting Minutes 4.8.20  6:45 pm

** On-line memberships available now. Visit www.normandypool.com!

  WE ARE OFFERING THE EARLY BIRD PRICE ALL SEASON!!!!!

Pending ability to open as scheduled we are discussing the possibility of prorating memberships that are already purchased.

MEETING HELD VIRTUALLY DUE TO COVID-19 – NOTICE OF HOW TO JOIN MEETING POSTED ON CLUB HOUSE DOOR AND WEB PAGE

Attendance: Carey Wirtzfeld, Peggy Merrill, Janice Bird, Kacey Pickard, Preston Faiks 

Guests: John O’Donnell, Matt Rotter

Review Minutes- Motion to approve minuets from March made by Preston.  Second Peggy.  Motion Passes.

Events- KEEP AN EYE OUT ON FACEBOOK, THE WEB PAGE AND EMAIL FOR UPDATES ON OPENING DAY DUE TO COVID-19 PANDEMIC

Treasurers' Report – Received revenue and expense report. Rentals report received. 

Board Member Reports-

1. 1. Carey-  

      1. Memberships – 10 so far.

         1. Once we make final decisions about opening date based on the next month or so we will refund/prorate appropriately

      2. NO Memorial Day BBQ this year but we will do games and prizes

      3. Training session with guards.

         1. Peggy will contact John about that.

      4. Boy Scouts Clean up – COVID-19 conflicts currently

      5. Opening Day discussion

         1. Fiscally we’re doing ok but the funds will have to last through to next may if we can’t open.

         2. We need to consider what the prorating dates are and what are “trigger” points for different potential opening dates

         3. Need to consider will lifeguards be around and available if we open later, there is not lifeguard training happening across the state right now causing hiring issues

         4. Chemicals can be ordered for the pool later – but TP and cleaning supplies are an issue at this time because we generally get them from Costco.

      6. RePlastering on schedule?

         1. Because of COVID-19 they were possibly a little behind.  Should still be around April 20 that they will be done.  Will be before opening

         2. Once it is done it has to have everyday attention with brushing, vacuuming, and chemical adjustment to properly cure the plaster for 3 weeks.  Water does not have to be heated

      7. Boiler Repair 

         1. Will be finished either this week or this weekend.

      8. Entryway Sign

         1. Discussed with Larry President of NEIA

         2. Bid that we have is $11,000 

            1. Need to look into insurance and deductible

         3. It is still very stable – we are a bit concerned about our financials due to the COVID-19 and impact it may have on revenue 

      9. Denver water cross contamination issue

         1. Working on contacting Denver water and understanding what it is they need/want.

   2. Kacey - 

1. Guest Passes 

   1. Get to Carey

2. Fun in the Sun – not glossy

3. Family Nights – maybe just food trucks depending on what we do with opening.

1. 3. Janice- 

      1. Safety Grant – sent all the possible options for the reimbursement to them: playground pods, window, security items, benches

      2. Exit lights in the club house need to be replaced and are a safety issue

      3. Dumpster- change to weekly pick-up, effective May.

      4. Tennis Courts Crack fill estimates

      5. Any parking lot repair this year – no COVID-19 is causing fiscal concerns.

   4. Peggy-

      1. Swim team –

         1. We are hoping to do the league depending on if we open.  Team wants to swim.

         2. Ken Caryl pool is way behind on their construction of the pool

         3. Nothing really changes besides being on hold for COVID

      2. Change Tennis Lock combo – Tennis courts are CLOSED right now to be in line with the spirit of the stay at home order.  Availability will be based on any continuing orders by the Colorado Department of Health

      3. John was contacted and we are waiting for a response to see if there are any pool maintenance things we need to be aware of

      4. Tennis Maintenance contract has been filled.

      5. Motion by Peggy to Extend the Early Bird Membership price for the entire 2020 season.  Preston Seconds.  Motion passes.

   5. Preston- 

      1. Web Page

      2. Credit Card options

         1. We have received the square to do payments with

      3. Security Cameras

Tennis Courts - Please contact Matt Rotter, mattrotter@hotmail.com, for information regarding lessons, Junior Team Tennis and other available programs!! 

We did close the courts in response to the Governors stay at home orders.  We will reinstate access to the courts when the orders are lifted.

Matt is planning on lessons and clinics per recommendations from the Tennis Association and health guidelines.  Keep an eye out on the web page and newsletter for updates.   

Entryway- Working on getting the sign fixed. 

Clubhouse- It’s time to think about reserving the clubhouse for your SUMMER event(s)!

Newsletter Articles- next monthly mtg. date/time- Wed., May 13, at 6:45, lifeguards needed, online memberships, membership form

Meeting ended at 8:15

Next Mtg. is scheduled for May 13, 2020, at 6:45 pm.

Meeting Minutes 3.11.20  6:45 pm

Attendance: Carey Wirtzfeld, Peggy Merrill, Janice Bird, Kacey Pickard, Preston Faiks 

Guest: Jon 

Review Minutes - Motion to approve the February minutes made by Janice.  Second by Peggy. Motion Passes

Treasurers' Report- Received revenue and expense report.  Budget. NEMRD rentals report.

Board Member Reports-

2. 1. Carey-  

      1. Joint meeting with NEIA items? 

      2. Memberships – 9 memberships

      3. Election is canceled.  One opening. Will need to appoint to that position. 

      4. Pool Replastering – 

         1. They need weather to warm up a bit to do the tiling.  

         2. No expected delays in the scheduling (April 21)

      5. Entryway Sign

         1. Estimates – 

            1. Janice checked with Fast Signs – they haven’t responded

            2. Mason saw the damage and reached out – Carey will check on that

         2. Preston filed a police report with CSP

      6. Schools/Neighborhoods to get the Pool Flyer

      7. Denver water is increasing the alkaline/PH – will not be an issue with the pool water because we check the levels throughout the day anyway and treat the water accordingly

      8. Boiler Pipe Corrosion – $965 quote to fix it.  

         1. Motion by Peggy to have Dan Kennedy fix the pool boiler pipe corrosion for a cost of up to $1200.00.  Preston seconds. Motion passes.

      9. Denver water cross contamination issue – Jon will talk to Denver water and figure out what we need to do.  

   2. Janice- 

      1. Crack fill for the Tennis courts –

      2. Trash pick up change will happen in March to start pick up in May

      3. Submit status of conservation trust fund - Done

      4. Transition Out:

         1. Peggy Merrill is training on the treasurer duties because Janice Bird’s term ends May 31, 2020

         2. Need a back up for Costco card and for alarm system

   3. Peggy- 

      1. Swim team

         1. 4 meets here May 30 and June 6, 13, 27 all on Saturday

      2. Tennis Maintenance contract

         1. We do have interest

   4. Kacey- 

      1. Finalize Fun in the Sun!

         1. Who to print

            1. HB – 500 for 405.00 plus tax done in 2-3 business days

            2. FedExKinkos – 369.67 plus tax 7-10 business days OR 1429.88 plus tax in 3 business days

            3. Motion to approve the use of Hansen Brothers for the printing of the Fun in the Sun for an amount up to $450 made by Peggy.  Second by Preston. Motion passes.

         2. Addresses/stamps – Janice and Carey

      2. Start new clean up on board member notebook for incoming new members.

      3. Family nights – Every single one we will have multiple food trucks!  Invite everyone you know!!

   5. Preston –

      1. Web page up to date

         1. Swim team updates

      2. Credit Card options

         1. Get a square terminal : motion made by Preston to purchase a square terminal for credit card use for an amount of 300.00 plus tax and shipping.  Second by Kacey. Motion passes.

      3. Security Cameras –  looking into options.  Will determine what options we need.

3. Tennis Courts- 

   1. Please contact Matt Rotter, mattrotter@hotmail.com, for information regarding lessons, Junior Team Tennis and other available programs!! 

4. Entryway- We have the “S” that fell off the sign and are in the process of getting bids to fix it after the hit and run

5. Pool- Working on getting it replastered for the upcoming summer.

6. Clubhouse- It’s time to think about reserving the clubhouse for your SPRING  and SUMMER event(s)!

7. Newsletter Articles- next monthly mtg. date/time- Wed., April 8 @ 6:45, membership form, Board Opening – email Carey

8. Old Business - 

Meeting ended at 8:22

Next Mtg. is scheduled for April 8, 2020, at 6:45 pm.