NEMRD Meeting Minutes April 2020

April 8th 2020

By NEMRD Secretary

NEMRD Meeting Minutes April 2020

Meeting Minutes 4.8.20  6:45 pm

** On-line memberships available now. Visit www.normandypool.com!

  WE ARE OFFERING THE EARLY BIRD PRICE ALL SEASON!!!!!

Pending ability to open as scheduled we are discussing the possibility of prorating memberships that are already purchased.

 

MEETING HELD VIRTUALLY DUE TO COVID-19 – NOTICE OF HOW TO JOIN MEETING POSTED ON CLUB HOUSE DOOR AND WEB PAGE

 

Attendance: Carey Wirtzfeld, Peggy Merrill, Janice Bird, Kacey Pickard, Preston Faiks 

Guests: John O’Donnell, Matt Rotter

Review Minutes- Motion to approve minuets from March made by Preston.  Second Peggy.  Motion Passes.

Events- KEEP AN EYE OUT ON FACEBOOK, THE WEB PAGE AND EMAIL FOR UPDATES ON OPENING DAY DUE TO COVID-19 PANDEMIC

Treasurers' Report – Received revenue and expense report. Rentals report received. 

Board Member Reports-

    1. Carey-  

      1. Memberships – 10 so far.

        1. Once we make final decisions about opening date based on the next month or so we will refund/prorate appropriately

      2. NO Memorial Day BBQ this year but we will do games and prizes

      3. Training session with guards.

        1. Peggy will contact John about that.

      4. Boy Scouts Clean up – COVID-19 conflicts currently

      5. Opening Day discussion

        1. Fiscally we’re doing ok but the funds will have to last through to next may if we can’t open.

        2. We need to consider what the prorating dates are and what are “trigger” points for different potential opening dates

        3. Need to consider will lifeguards be around and available if we open later, there is not lifeguard training happening across the state right now causing hiring issues

        4. Chemicals can be ordered for the pool later – but TP and cleaning supplies are an issue at this time because we generally get them from Costco.

      6. RePlastering on schedule?

        1. Because of COVID-19 they were possibly a little behind.  Should still be around April 20 that they will be done.  Will be before opening

        2. Once it is done it has to have everyday attention with brushing, vacuuming, and chemical adjustment to properly cure the plaster for 3 weeks.  Water does not have to be heated

      7. Boiler Repair 

        1. Will be finished either this week or this weekend.

      8. Entryway Sign

        1. Discussed with Larry President of NEIA

        2. Bid that we have is $11,000 

          1. Need to look into insurance and deductible

        3. It is still very stable – we are a bit concerned about our financials due to the COVID-19 and impact it may have on revenue 

      9. Denver water cross contamination issue

        1. Working on contacting Denver water and understanding what it is they need/want.

    2. Kacey - 

  1. Guest Passes 

    1. Get to Carey

  2. Fun in the Sun – not glossy

  3. Family Nights – maybe just food trucks depending on what we do with opening.

    1. Janice- 

      1. Safety Grant – sent all the possible options for the reimbursement to them: playground pods, window, security items, benches

      2. Exit lights in the club house need to be replaced and are a safety issue

      3. Dumpster- change to weekly pick-up, effective May.

      4. Tennis Courts Crack fill estimates

      5. Any parking lot repair this year – no COVID-19 is causing fiscal concerns.

    2. Peggy-

      1. Swim team –

        1. We are hoping to do the league depending on if we open.  Team wants to swim.

        2. Ken Caryl pool is way behind on their construction of the pool

        3. Nothing really changes besides being on hold for COVID

      2. Change Tennis Lock combo – Tennis courts are CLOSED right now to be in line with the spirit of the stay at home order.  Availability will be based on any continuing orders by the Colorado Department of Health

      3. John was contacted and we are waiting for a response to see if there are any pool maintenance things we need to be aware of

      4. Tennis Maintenance contract has been filled.

      5. Motion by Peggy to Extend the Early Bird Membership price for the entire 2020 season.  Preston Seconds.  Motion passes.

    3. Preston- 

      1. Web Page

      2. Credit Card options

        1. We have received the square to do payments with

      3. Security Cameras

 

Tennis Courts - Please contact Matt Rotter, mattrotter@hotmail.com, for information regarding lessons, Junior Team Tennis and other available programs!! 

We did close the courts in response to the Governors stay at home orders.  We will reinstate access to the courts when the orders are lifted.

Matt is planning on lessons and clinics per recommendations from the Tennis Association and health guidelines.  Keep an eye out on the web page and newsletter for updates.   

Entryway- Working on getting the sign fixed. 

Clubhouse- It’s time to think about reserving the clubhouse for your SUMMER event(s)!

Newsletter Articles- next monthly mtg. date/time- Wed., May 13, at 6:45, lifeguards needed, online memberships, membership form


Meeting ended at 8:15

Next Mtg. is scheduled for May 13, 2020, at 6:45 pm.

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