By NEMRD Secretary
NEMRD Meeting Minutes 9.11.19 6:50 pm
Attendance: Carey Wirtzfeld, Peggy Merrill, Janice Bird, Kacey Pickard, Absent: Preston Faiks
Review Minutes – Motion to approve min made by Peggy. Second by Janice. Approved
Events - 10/5 Doughnuts with Neighbors
Treasurers' Report – Updated revenue, expenditures and Rental report provided by Janice.
Board Member Reports-
Review with Jon
Will rebid our job because contract is up – minimum wage keeps increasing
4-5 incidents this year
Lots of lost and founds donated. Need to reposition it for next year maybe in office.
Bids for plastering pool (Advanced Pools and Spas/Alpine Pool and Plaster). Work would be done end of April time frame.
Winterize tennis restroom around end Sept/beg Oct
Jeffco open space grant - It’s a 70/30 split and with needing to plaster pool and a low-income year it is unlikely to apply.
Looked into USTA Grants for the Tennis courts – it’s a 50/50 match. The expense is exorbitant so after pool re-plaster and continued saving we will consider application in future years.
Review Pool clubhouse and pool rental rates for next season
Increased for nonresidents 4 years ago
Will leave rates as are for 2020
Review membership rates for next season
Resident rates have not been increased in 9 years. Non resident rates raised 3 years ago.
Maintain rates non and resident rates for 2020
We will keep the after 4:00 discount rate Monday to Friday $4 walk up rate per person
Family night rate not effective b/c the after 4 rate tended to be a better price. Can re-explore this if we need
Wilder will be $4 a person next year.
Complete online renewal update for workers comp and P&L insurance.
Wifi discussion with Century Link
$130 per month to keep Wifi/$50 per month without Wifi in winter. Start up is $100 and take off is $100
Motion to turn off the Wifi from September 2019 to May 2020 made by Peggy. Second by Janice. Motion passes.
Survey – Carey will send to board for input before sending out.
Do we need to take cash or can we be a credit only business?
Did you participate in swim lessons? Please provide feed back.
Did you participate in any family nights? Do you have suggestions for next year?
Contracts for next Season
Tennis Maintenance – employees this year will give time estimates of work to Peggy and we will review contract
Shoveling – two contracts one for clubhouse and one for entry way
Cleaning club house – annual starting in January
Clubhouse manager – annual starting in January
Landscape – annual after budget is done
Trees – Need to get some bids for budget.
Pizza Party for Members Review
Second half of pizzas not delivered on time and almost too late. Need to get them all at the same time and then maybe just do half in the first hour and half in the second hour.
Pool resurfacing – have one bid and getting the second bid.
Entry way sign on Coalmine with NEIA.
Memberships in line with Budget? We were short this year 170 this year vs 210 last year. 15% down. Cold beginning to the season.
Painting of Slide/Railing Estimate
$5,600 to paint. Will wait to add this to budge for next year.
10/15 deadline to submit proposed budge to NEMRD Board
Dumpster Change - Done
Benches in women’s locker room
Motion to realign, move, and remove parking blocks not to exceed $230 made by Peggy. Kacey Second. Motion passes
Snack Machine – We will keep for next year but we will not offer refunds. Use at your own risk.
Slide resurfacing – Working on it and will need to budget it in for next year.
Seeking contracts for running of the pool
Pool sprinkler system turn off
Last family night was a SUCCESS!
Stella Blue filled 133 items and it was BUSY
Bubbles and Buddies total $264
Pirate Night 144.34
Ducks and Food Trucks 367.23
NEMRD total 402.63
NEIA total 373.60
Pool closed sign for the pool board
Motion to order guest passes not to exceed $60 for next year by Janice. Second Peggy. Motion passes.
Please contact Matt Rotter, email@example.com, for information regarding lessons, Junior Team Tennis and other available programs!!
Clubhouse- It’s time to think about reserving the clubhouse for your FALL and WINTER events
Newsletter Articles- next monthly mtg. date/time,
Business for Next meeting – Are we going to maintain the holiday BBQ or try something else?
Motion to end meeting made by Janice. Second Peggy. Passes
Meeting ended at 8:50
Next Mtg. is scheduled for October 9, 2019